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Stedfast Constituition

Article 1 Name and place of business
Article 2 Aims and objects
Article 2a Colours/Logo
Article 3 Membership
Article 4 Entrance fees, subscriptions and other dues
Article 5 Resignation
Article 6 General Meeting
Article 7 Committee
Article 8 Duties of office bearers
Article 9 Ex-officio members of the committee
Article 10 Financial provisions
Article 11 Audit
Article 12 Trustees
Article 13 Prohibitions
Article 14 Amendment of rules
Article 15 Dissolution
Article 16 Definition Clause
   

ARTICLE 1 - NAME AND PLACE OF BUSINESS

1.1 The Association shall be known as Persatuan Stedfast Kuala Lumpur (Stedfast Association of Kuala Lumpur).

1.2 Its registered place of business shall be 'Menara Wesley, 2 Jalan Wesley, 50150 Kuala Lumpur, Malaysia' or at such other place or places as may from time to time be decided by the Committee. The registered place of business of the Association shall not be changed without the prior approval of the Registrar of Societies.


ARTICLE 2 - AIMS AND OBJECTS

2.1 The objects of the Association shall be :

a) To further the object of the Boys' Brigade and the promotion of habits of Obedience, Discipline, Self-Respect and all that tends towards a true Christian Manliness.
b) To foster the spirit of comradeship among former and present members of the Boys' Brigade.
c) To organize activities and programmes for the benefit of its members.
d) To receive and administer funds for educational, leadership training and charitable purposes for the public welfare.


ARTICLE 2A - COLOURS / LOGO

2A.1 The colours of the Association shall be four feet by three feet in size with a dark blue background.

2A.2 The logo shall consist of an anchor with the letter 'B.B.' flanking the in yellow colour; with red cross in the background and the words 'Sure & Stedfast' or 'Tetap & Teguh' inscribed on the anchor.

2A.3 The words 'Stedfast Association of Kuala Lumpur' or 'Persatuan Stedfast Kuala Lumpur' will encircle the anchor.

ARTICLE 3 - MEMBERSHIP

3.1 The members of the Association shall consist of Ordinary Members, Life Members Associate Members and Honorary Members. The members must be 18 years and above, a Malaysian Citizen and residing or working in Kuala Lumpur and its vicinity.

a) Ordinary Members are serving officers and former members of The Boys' Brigade whose membership may be approved by the Committee. Such members are entitled to vote or hold office and they shall pay such subscriptions as shall be decided from time to time by the Association at an Annual General Meeting.

b) Life Members : Such membership is open to an Ordinary Member who makes a single donation of not less than Ringgit Malaysia Three Hundred (RM300.00)
Serving officers and former members of the Boys' Brigade may apply to be Life Members without becoming an Ordinary Member on payment of a single donation of not less than Ringgit Malaysia Three Hundred (RM300.00) subject to approval by the Committee. They are entitled to vote and hold office.
An Associate Member may become a Life Member on making of a single donation of not less than Ringgit Malaysia Three Hundred (RM300.00) subject to approval by the Committee but such member is not entitled to vote or hold office.

c) Associate Members are persons who are not former members of The Boys' Brigade Company but subscribe to the object of the Association and whose membership may be approved by the Committee. Such members shall not entitled to vote or hold office and they shall pay such subscriptions as shall be decided from time to time by the Association at an Annual General Meeting.

d) Honorary Members are appointed on the recommendation of the Committee to the Annual General Meeting. They shall not entitled to vote at meetings of the Association or to hold office but shall have other privileges as may from time to time be conferred upon them by the Committee.

3.2 Every application for membership shall be proposed and seconded by two existing members and shall be forwarded to the secretary who shall at the first convenient opportunity, submit it to the Committee for approval. The Committee may at its discretion reject any application without assigning any reason thereof.


ARTICLE 4 - ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES

4.1 The entrance fee and subscription payable by the Ordinary Members and Associate Members shall be as follows:
Entrance Fee - RM 10.00
Annual subscription - RM 30.00

a) All serving officers in The Boys' Brigade are not required to pay the entrance fee to become members of the Association.

4.2 All annual subscriptions shall be payable to the Treasurer in advance within the month of January of each year.

4.3 Any member who fails to pay his annual subscription within the stipulated period shall receive a written notification, signed by or on behalf of the Secretary, and shall be denied the privileges of membership until he settles his account.

4.4 Any member who allows his or her arrears to exceed two (2) months and not settled by end of March each year shall cease to be a member of the Association.

4.5 The Committee shall have the power to fix a re-entrance fee for any person who has allowed his membership to lapse through arrears.

4.6 The Committee shall have power to take such steps by personal or written appeals, public meetings or otherwise as may from time to time be deemed expedient for the purpose of procuring contributions to funds of the Association in the shape of donations or otherwise with the prior approval of the Registrar of Societies.


ARTICLE 5 - RESIGNATION

5.1 Any member who wishes to resign from the Association shall give two (2) weeks notice in writing to the Secretary and shall pay up all dues.


ARTICLE 6 - GENERAL MEETING

6.1 The supreme authority of the Association is vested in a general meeting of the members. At least one-half of the total voting membership of the Association or the voting members present representing twice the total number of committee members must be present at a general meeting for its proceedings to be valid and to constitute a quorum whichever is the lesser.

6.2 If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding fourteen (14) days to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have power to proceed with the business of the day but they shall not have power to alter the rules of the Association or make decisions affecting the whole membership.

6.3 An Annual General Meeting of the Association shall be held not later than 30th day of April of each year at a time and place to be decided by the Committee. The business of the annual general meeting shall be :-

a) To receive the Committee's report on the work of the Association during the previous year;
b) To receive the Treasurer's report and the audited accounts of the Association for the previous year;
c) To elect a Committee biennially and to appoint auditors for the ensuing two (2) years;
d) To deal with such other matters as may be put before it.

6.4 Notice of the General Meeting should be sent to all members at least twenty one (21) days before the meeting, together with the agenda including copies of minutes, reports and the audited accounts of the Association for the previous year. Copies of these documents will also be made available at the registered place of business of the Association for the perusal of members.

6.5 An extraordinary general meeting of the Association shall be convened:-
a)Whenever the Committee deems it desirable; or
b)At the joint request in writing of not less then twenty members stating the objects and reasons for such meeting.

6.6 An extraordinary general meeting requisitioned by members shall be convened at a date within thirty (30) days of the receipt of such requisition.

6.7 Notice and agenda for an extraordinary general meeting shall be forwarded by the Secretary to all members at least fifteen (15) days before the date fixed for the meeting.

6.8 Paragraphs 6.1 and 6.2 of this rules regarding the postponement of an annual meeting shall apply also to an extraordinary general meeting but with the proviso that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting, the extraordinary general meeting requisitioned by the members shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six (6) months from the date thereof.


ARTICLE 7 - COMMITTEE

7.1 A Committee consisting of the following who shall be termed the office-bearers of the Association, shall be elected biennially at the Annual General Meeting and shall consist of :-

A President
A Vice-President
A Secretary
A Treasurer
Five (5) Ordinary Committee Members

7.2 Names for the above offices shall be proposed and seconded and election will be by simple majority vote of members at the Annual General Meeting. All members of the Committee and every Officer performing executive functions shall be Malaysian citizens.

7.3 The function of the Committee is to organise and supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee may not act contrary to the express wishes of the general meeting without the prior reference to it and shall always remain subordinate to the general meeting. It shall furnish a report to each annual general meeting on its activities during the previous year.

7.4 The Committee shall meet at least once every three months and seven (7) days notice of each meeting shall be given to the members. The President acting alone, or not less than three of its members acting together may call for a meeting of the Committee to be held at any time. At least one half of the Committee members must be present for its proceedings to be valid and to constitute a quorum.

7.5 Where any urgent matter requiring the approval of the Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained:-
a) The issue must be clearly set out in the circular and forwarded to all members of the Committee;
b) At least one-half of the members of the Committee must indicate whether they are in favour of or against the proposal; and
c) The decision must be by a majority vote.

7.6 Any member of the Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee.

7.7 In the event of the death or resignation of a member of the Committee, the Committee shall have the power to co-opt any member of the Association to fill the vacancy until the next annual general meeting at which the election of the Committee is held.

7.8 The Committee shall give instructions to the Secretary and other officers for the conduct of the affairs of the Association It may appoint such officers and such staff as it deems necessary. It may suspend or dismiss any officers or members of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reason which it deems good and sufficient in the interest of the Association.

7.9 Between annual general meetings, the Committee shall interpret the rules of the Association and, when necessary, determine any point on which the rules are silent.

7.10 Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting, the decisions of the Committee shall be binding on all members of the Association unless and until countermanded by a resolution of a general meeting.

7.11 The President may co-opt not more than three (3) Ordinary Members to the Committee with voting rights.

ARTICLE 8 - DUTIES OF OFFICE BEARERS

8.1 The President shall during his term of office preside at all general meetings and all meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved.

8.2 The Vice President shall deputise for the President during the latter's absence.

8.3 The Secretary shall conduct the business of the Association in accordance with the rules, and shall carry out instructions of the general meeting and of the Committee. He shall be responsible conducting all correspondence and keeping all books, documents and paper except the accounts and financial records. He shall be responsible for submitting all returns in accordance with the Societies Act 1966. He shall attend all meetings and record the proceedings. He shall maintain a proper membership register of the members consisting of details such as name, identity card number, place of birth, occupation, name/address of employer and residential address.

8.4 The Treasurer shall be responsible for the finances of the Association. He shall all keep accounts of all its financial transactions and shall be responsible for their correctness.

8.5 The Ordinary Committee Members shall carry out such duty as directed by the President or the Committee.

ARTICLE 9 - EX-OFFICIO MEMBERS OF THE COMMITTEE

9.1 The following shall be ex-officio members of the Committee without voting rights at any meetings of the Association :

a) The Chaplain to be appointed by the Committee
b) The State Commissioner of the Kuala Lumpur State Boys' Brigade
c) The State Commissioner of the Selangor State Boys' Brigade
d) The immediate past President of the KL Stedfast Association

ARTICLE 10 - FINANCIAL PROVISIONS

10.1 Subject to the following provisions in this rules, the funds of the Association may be expended for any purpose necessary for the carrying out of its objects, including the expenses of its administration, the payment of salaries, allowance and expenses of its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.

10.2 The Treasurer may hold a petty cash advance not exceeding RM200.00 at any one time. All money in excess of this sum shall within seven (7) days of receipt be deposited in a bank approved by the Committee. The bank account shall be in the name of the Association.

10.3 All cheques or withdrawal notices on the Association's account shall be signed jointly by two out of three consisting of the President, the Secretary and the Treasurer.

10.4 No expenditure exceeding RM2,000.00 at any one time shall be incurred with the prior sanction of the Committee and no expenditure exceeding RM20,000.00 in any one month shall be incurred by the President together with the Secretary or the Treasurer.

10.5 As soon as possible after the end of each financial year i.e. 31st of December, a statement of receipts and payments and balance for the year shall be prepared and audited by the Auditors appointed under Article 11. The audited accounts shall be submitted for the approval of the Annual General Meeting, and copies shall be made available at the registered place of business of the Association for the perusal of members.


ARTICLE 11 - AUDIT

11.1 Two (2) persons, who shall not be office-bearers of the Association, shall be appointed by the annual general meeting as Honorary Auditors. They shall hold office for two (2) years and be eligible for re-appointment.

11.2 The Auditors shall be required to audit the accounts of the Association for the year, and to prepare a report or certificate for the annual general meeting. They may also be required by the President to audit the accounts of the Association for any period within their tenure of office at any date, and to make a report to the Committee.


ARTICLE 12 - TRUSTEES

12.1 Three (3) Trustees, who must be over twenty-one (21) years of age, shall be appointed at the annual general meeting to hold office. They shall have vested in them all immovable property whatsoever belongings to the Association upon execution of Deed of Trust.

12.2 The Trustees shall not sell, withdraw or transfer any of the property of the Association without the consent and authority of a general meeting of members.

12.3 A Trustee may be removed from office by the general meeting on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reasons, he is unable to perform his duties or unable to do so satisfactorily. In the event of death, resignation or removal of a Trustee, the vacancy shall be filled by a new Trustee appointed by a general meeting.

12A.1 To construct, maintain and alter any building or erections necessary or convenient for the purpose of the Association

ARTICLE 13 - PROHIBITIONS

13.1 Drugs and opium smoking on the premises and the introduction of prostitutes and bad characters into the premises are strictly prohibited.

13.2 No form of gambling shall be played in the premises of the Association.

13.3 Neither the Association nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Ordinance, 1959.

13.4 The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers, Committee or Member.

13.5 No university or university-college student can be allowed to be a member of the Association without the prior written approval from the Vice- Chancellor of the university concerned.

ARTICLE 14 - AMENDMENT OF RULES

14.1 The Rules may not be altered or amended except by resolution of a general meeting. Any amendment to the Rules shall be forwarded to the Registrar of Societies within twenty-eight (28) days of being passed by the general meeting. Such alterations or amendments shall take effect from the date of their approval by the Registrar of Societies.

ARTICLE 15 - DISSOLUTION

15.1 The Association may be voluntarily dissolved by a resolution of not less than three-fifths (3/5) of the total voting membership.

15.2 In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a general meeting.

15.3 Notice of dissolution shall be forwarded to the Registrar of Societies within fourteen (14) days of its dissolution.

ARTICLE 16 - DEFINITION CLAUSE

16.1 Any provisions containing any masculine word shall also refer to the feminine and likewise.


 

 

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